Volunteer Book Production Coordinator

Role Overview

We are seeking a Volunteer Book Production Coordinator to help manage and support the behind-the-scenes process that brings books from manuscript to publication. This role sits at the intersection of editorial, design, formatting, and scheduling, and is ideal for someone who enjoys organization, detail, and shepherding complex projects through multiple stages.

You will work closely with the Senior Editor / Director of Production and collaborate with volunteer editors, designers, and authors.

Key Responsibilities

Coordinate book production timelines and track progress across stages (editing, proofreading, formatting, cover design, metadata, printing/distribution)

Maintain production checklists and internal trackers

Communicate with volunteer team members about deadlines, deliverables, and next steps

Help ensure consistency in files, naming conventions, and version control

Assist with basic production tasks such as file review, quality checks, and handoffs

Flag bottlenecks, missing elements, or production risks early

Ideal Skills & Experience

Strong organizational and communication skills

Comfort working with Word, Google Docs/Drive, and shared spreadsheets or project trackers

Familiarity with publishing workflows is helpful but not required

Detail-oriented, reliable, and able to follow established processes

Interest in books, publishing, nonprofit work, or mission-driven media

Time Commitment

Flexible and remote

Approximately 3 hours per week, depending on production cycles

We are happy to tailor responsibilities to availability and strengths

What You’ll Gain

Hands-on experience in nonprofit book publishing

A clear view of the full production lifecycle of a book

Mentorship and guidance from an experienced senior editor

Meaningful contribution to projects with real social and educational impact

A letter of recommendation upon successful completion of the role