Secretary and Communications Director (Officer Position)

Secretary & Communications Director

The Secretary & Communications Coordinator plays a key role in keeping the board

organized, informed, and connected. This board member is responsible for maintaining

accurate records, documenting meeting minutes, and ensuring timely communication among

board members.

Responsibilities include preparing and distributing meeting agendas, recording and storing

official minutes, tracking action items, and maintaining important organizational

documents. This role ensures compliance with governance requirements and helps keep

board operations running smoothly.

In addition, the Secretary supports internal communication by sharing updates,

coordinating correspondence, and helping ensure all board members stay informed and

engaged. They may also assist with basic external communications, such as newsletters or

announcements, in collaboration with leadership.

Ideal candidates are highly organized, detail-oriented, and strong communicators, with the

ability to manage information clearly and efficiently. This role is essential in fostering

transparency, accountability, and effective collaboration across the board.

This role may oversee or collaborate with:

Administrative or clerical volunteers

Communications or marketing volunteers

Newsletter or content coordinators

Meeting or event scheduling support

Document management or records coordinator