Nonprofit Board Officer Board Treasurer

Position Summary: The Board contributes to the mission of the Drug-Free Youth Coalition by providing mission-based leadership and strategic governance. The Board ensures it carries out its fiduciary duties and fulfills five key roles for the organization: 1) Lead strategically, 2) Ensure financial stability, 3) Be an ambassador, 4) Support and supervise the Executive Director (ED), and 5) Ensure healthy governance.

Major Responsibilities: Each individual board member contributes to the full board in fulfilling its major duties. Some of the work below may be carried out by specific board members or committees, but each individual board member has the responsibility to ensure the full board carries out the following roles and duties:

• Lead Strategically
  • Become knowledgeable about the activities and business of the organization.
  • Help develop and communicate the organization’s strategic direction, goals, and plan.
  • Monitor outcomes related to stated goals and strategies and revise as needed.
  • Assist organizational leadership in anticipating and navigating change.
• Ensure Financial Stability
  • Approve the organization’s annual budget.
  • Regularly review and understand the organization’s financial statements and assess the organization’s financial position; ask questions to improve understanding of the financial statements.
  • Ensure financial reporting requirements are compliant with state regulations, including 990 filings, audits, and registration with the Secretary of State and Attorney General.
• Be An Ambassador
  • Represent the organization in the community. Cultivate relationships from personal and professional networks that support the organization’s mission.
  • Participate in fundraising efforts.
  • Attend the annual conference and fundraisers, act as an ambassador, and volunteer to assist in activities.
• Support and Supervise the Executive Director
  • Select, set compensation for, and conduct an annual evaluation of the performance of the Executive Director.
  • Act as a trusted advisor to the ED, ensuring they have the moral and professional support they need to further the Drug-Free Youth Coalition’s goals.
  • Ensure an emergency and long-term succession plan is in place for the Executive Director

• Ensure Healthy Governance
  • Recruit and orient new board members. Develop a plan for board succession and officer leadership.
  • Review bylaws and maintain compliance with all legal requirements, conflict of interest policies, and other guiding documents. Review policies annually and update as needed.
  • Partner with the ED to ensure Board resolutions are carried out.
  • Be prepared for and attend all board meetings.
  • Serve on committees or task forces and take on special assignments as needed.
  • Conduct a self-evaluation that allows board members to improve their governance practices.

Board Officer Treasurer Job Descriptions

Position summary: The Treasurer of the Drug-Free Youth Coalition’s Board of Directors has all the responsibilities of a board member and leads the financial oversight responsibility of the board.

Qualifications:

• Financial Expertise: Experience in financial management, budgeting, and audit preparation is highly valued. While not always mandatory, a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) designation is preferred.
• Non-Profit Knowledge: Understanding of fund accounting, tracking restricted funds, and non-profit tax regulations.
• Communication Skills: Ability to explain complex financial data to board members in plain language.
• Technological Proficiency: Experience with accounting software (e.g., QuickBooks, Excel)

Major Responsibilities:

• Serve on the Executive Committee.
• Be knowledgeable about the organization’s finances and financial business model and communicate this information to the board.
• Ensure the organization maintains complete and accurate accounts of receipts and disbursements in books belonging to the Drug-Free Youth Coalition.
• Report on financial results (prepared by staff) and the overall financial condition of the organization at regular board meetings and when requested.
• Advises on the development of the annual budget.
• Ensure financial compliance requirements are met (e.g., annual 990 and annual Attorney General filing).
• Support the organization’s audit process.
• Lead the development and review of the organization’s financial policies.
• Serve as an advisor to the Executive Director and finance staff.
• Serve as a signatory for investment account changes.
• Sign payroll, checks, and other financial documents when the Executive Director is out of the office.
• Chair the Finance Committee when one exists.

Length of Term: Two years, which may be renewed for one additional two-year term if the officer remains eligible to serve on the board, pending board approval.

Time Commitment: Two hours per month on average in addition to the time committed for general board duties (3-4 hours), for a total board commitment of 5-6 hours per month.