Publishing Class Manager

Who We Are

Community Literature Initiative is a non-profit organization dedicated to teaching emerging underserved writers how to write and publish books. The CLI course is a 10-month (September to June) training program to refine works-in-progress into finalized manuscripts ready for publication. At the conclusion of our program, all students emerge knowledgeable aspiring published authors!

Position Description

CLI is currently searching for a dynamic Publishing Class Manager to join our team and play a pivotal role in overseeing the onboarding and management of students in our Publishing Class. The ideal candidate for this position will be an exceptionally organized and communicative individual, with a strong commitment to fostering a positive learning environment. The successful candidate will either possess prior experience with project management tools or be eager to learn and adapt to them. If you are enthusiastic about supporting aspiring authors and have the skills and dedication needed to excel in this role, we encourage you to apply.

Job Purpose

The Publishing Class Manager (PCM) is a crucial member of our team, responsible for overseeing the smooth operation of our Publishing Class program. The PCM acts as a primary point of contact and liaison for teachers, students, and guest lecturers, ensuring seamless communication and coordination. This role involves managing administrative tasks, supporting event planning, and fostering a collaborative learning environment.

This position is perfect for you if…

• You have a passion for poetry, literature, and promoting diverse voices in the literary world.
• You thrive in a collaborative and dynamic environment and enjoy being part of a vibrant writing community.
• You are highly organized and detail-oriented, capable of managing multiple tasks and projects simultaneously.
• You possess excellent communication skills and can effectively liaise between teachers, students, and guest lecturers.
• You are proactive, a problem-solver, and can anticipate and address the needs of both students and faculty.
• You enjoy coordinating events and activities that support the growth and development of aspiring writers.
• You have a genuine interest in education, nonprofit work, and fostering creative talent.
• You are proficient in using digital tools such as Google Workspace and Canva and are eager to learn new software and systems.
• You are dedicated to creating a supportive and inclusive environment for all members of the writing community.

Duties and Responsibilities

Teacher and Student Liaison:

• Act as the point of contact for teachers and guest lecturers.
• Book guest lectures and coordinate schedules.
• Send out weekly newsletters to students about announcements and upcoming events.
• Coordinate and/or lead monthly faculty meetings.

Student Management:

• Track and follow up on student tuition payments.
• Manage incoming student materials, including emailing schedules and scheduling one-on-one meetings.
• Add students to the teacher’s BAAG report and ensure access to manuscripts.
• Review Google doc manuscripts and manage the status of new student textbook materials.
• Mail out new student materials.
• Send out podcasts/videos for students.

Administrative Support:

• Update flyer templates in Canva.
• Schedule and occasionally host special sessions.
• Plan and support the culmination events for each chapter.
• Support the Executive Director in planning the annual Beach City Writer's Conference.
• Maintain polite and professional communication via phone, email, and mail.

Event Coordination:

• Help plan and execute the annual Beach City Writers Conference.
• Support planning and coordination of special sessions and chapter culmination events.

Team Collaboration:

• Attend weekly staff meetings on Mondays.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in using Google Workspace, Canva, and other relevant software.
• Ability to manage schedules, track payments, and coordinate events.
• A proactive and problem-solving attitude.
• Experience in education, nonprofit, or literary fields is a plus.
• Interest in literature, writing, and promoting diverse voices.
• Proactive approach to identify and address issues or challenges that may arise during the course of the publishing class.
• Ability to build and maintain positive relationships with students, instructors, and colleagues is crucial for the smooth operation of the class.
• Prior experience with project management tools such as Asana is a plus but a willingness to learn and adapt to such tools is also acceptable
• Ability to help coordinate and conduct weekly team meetings

Working Location

Hybrid - The PCM position with CLI offers a flexible work environment that blends in-person and remote work opportunities. The PCM will be required to come into Sims Library 4-5 days a week and cannot work from home. Some weekends are needed for CLI special events.

Direct Reports

Executive Director

How to Apply

To apply for this position, please send your HR@communitylit.org.

Duties

Responding to Students

trained

Getting New Students Materials

Tracking Student Payments

Liaison between Students and BP Staff

Plan Special Sessions

Maintaining Placement Sheet

Guest Lectures

Overseeing the Staff

Budget Work

Program Presence

Phone Support