We Need Your Help! Executive Assistant Needed to Support Our Mission

Executive Assistant Position

Fill My Cup Adult Literacy Organization

Position Overview

The Fill My Cup Organization is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This role is critical in ensuring the efficiency and effectiveness of daily operations, enabling our Executive Director and Board Members to focus on advancing our mission. The ideal candidate is a self-starter with excellent communication skills and a passion for making a positive impact.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executives.
• Prepare, review, and organize documents, presentations, and reports for internal and external use.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Arrange travel plans, itineraries, and accommodations as needed.
• Serve as a liaison between executives, staff, board members, donors, and external partners.
• Support event planning and logistics for organizational meetings and special events.
• Assist with the management of email inboxes, correspondence, and follow-up actions.
• Conduct research and compile information to support decision-making.
• Perform other administrative duties as assigned to contribute to organizational success.

Qualifications

• Bachelor’s degree or equivalent experience in business administration, communications, or a related field.
• Minimum 3 years of experience as an executive assistant or in a similar administrative support role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft 365; as well as Google Workspace and comfortable with new technologies.to include Monday.com
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Demonstrated discretion and integrity handling sensitive information.
• Experience in nonprofit or mission-driven organizations is preferred.

Application Process

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the Executive Assistant opportunity