Volunteer Administrative Assistant (Remote)

Faith Paws Partners, Inc. is a new and growing nonprofit organization dedicated to supporting cats and dogs through partnerships, foster care, volunteerism, education, advocacy, and community engagement.

We are seeking a dependable, organized, proactive, and detail-oriented Volunteer Administrative Assistant to provide administrative support to the Executive Director and growing Operational Volunteer Team.

This is a founding volunteer position. You will play an important role in supporting daily administrative activities and helping establish an organized and efficient foundation as Faith Paws Partners continues to grow.

This role is ideal for someone who enjoys managing schedules, organizing information, maintaining records, working with spreadsheets, and supporting a mission-driven organization.

The volunteer will work directly with the Executive Director and collaborate closely with the Volunteer Administrative Program Coordinator, assisting with ongoing administrative assignments, maintaining established tracking systems, and supporting the daily operations of the organization.

Responsibilities may include:

• Managing the Executive Director's organizational calendar, scheduling appointments, coordinating meetings, and sending reminders.
• Preparing, drafting, and formatting emails, letters, documents, and other administrative correspondence.
• Entering and updating information in existing Microsoft Excel spreadsheets, trackers, and organizational records.
• Working collaboratively with the Volunteer Administrative Program Coordinator to support administrative projects, maintain records, and complete assigned tasks.
• Organizing and maintaining electronic files, folders, and documents in Microsoft SharePoint.
• Monitoring administrative assignments, deadlines, and outstanding tasks to ensure timely follow-up.
• Assisting with coordinating schedules, activities, and communication among Operational Team Volunteers.
• Maintaining organizational contact lists, calendars, and other administrative resources.
• Assisting with preparing materials, coordinating logistics, and organizing information for community events and organizational activities.
• Reviewing documents and records for accuracy, completeness, and proper organization.
• Providing regular updates to the Executive Director regarding completed assignments, pending tasks, and items requiring attention.
• Assisting with other administrative projects and day-to-day operational needs as assigned.

We are looking for someone who:

• Is 21 years of age or older.
• Is dependable, professional, organized, and detail-oriented.
• Has strong communication, organizational, and time-management skills.
• Has experience with administrative support, scheduling, spreadsheets, or office coordination.
• Is proficient in Microsoft Word, Excel, and Outlook.
• Is comfortable learning Microsoft Teams, SharePoint, and other organizational systems.
• Can work independently, manage multiple assignments, and meet deadlines.
• Is proactive, resourceful, and comfortable collaborating with a remote team.
• Communicates consistently and provides timely updates regarding assigned work.
• Can maintain confidentiality and handle organizational information professionally.
• Has a genuine interest in animal welfare and the mission of Faith Paws Partners, Inc.

Helpful but not required: Previous experience in nonprofit administration, office management, executive support, or virtual administrative assistance.

Time Commitment

10–12 hours per week, distributed across a minimum of three days.

This is a fully remote volunteer opportunity with flexible scheduling. Some weekday availability and participation in scheduled virtual meetings are expected.

The Administrative Assistant will report directly to the Executive Director and collaborate with the existing Operational Volunteer Team.

How to Apply

Applicants are strongly encouraged to review our website before applying:

www.faithpawspartners.com

Interested applicants should submit a current résumé and a brief description of their administrative experience, relevant skills, and weekly availability.

This is an unpaid volunteer opportunity.