Administrative Assistant

Administrative Assistant (Virtual Opportunity)

As part of the administrative team, your responsibility will primarily be working with Upper Management (ie Board of Directors, Officers, CEO) and as a liaison/face of the organization to non-staff.

Your role will also include:

1. Overseeing the TS Admin email - responding to emails, coordinating with the board and officers in setting up appointments/meetings (i.e team meetings, board meetings, event planning meetings).
2. Ensure that the TS Calendar is always up to date (i.e events hosted by TS or community events, specific deadlines such as grants, TS forms - volunteer/supervisor evaluation, event feedback survey, etc)
3. Send out supervisor/volunteer evaluations and provide results of forms to volunteers/employees
4. Support the President's needs to ensure smooth operations of the organization (ie updating trackers, sending invoices/receipts, etc)
5. Help with reaching out to local schools for the Mental Health Kit
6. Creating and organizing a spreadsheet that will help us file the CTR-1 and RRF-1 annually based on the paperwork filed
7. Help brainstorm ways for marketing &/or fundraising
8. Manage donation tracker & send out necessary receipts/thank you letters
9. Manage MailChimp - sending Monthly Newsletters & New Subscriber Newsletter
10. Help fill out Audit Report Sheet on Google Drive

We are looking for someone who has clear goal-setting strategies and can communicate with any number of staff regularly. We are also looking for someone who is self-led but is also a team player. This position entails punctuality, task-focused, excellent organizational and communication skills. Prior experience in the administration role and residing in the United States (or California) is preferred.