Administrative Coordinator

About Lake Grove Job Seekers

Lake Grove Job Seekers has been empowering job seekers to navigate career transitions for over 20 years. Our free program supports all job seekers, whether they are unemployed, exploring a new path, or re-entering the workforce.

We are a non-denominational group sponsored by Lake Grove Presbyterian Church. All are welcome.

About This Volunteer Role

This position is remote but you must live in the Portland, Oregon metropolitan area.

We are looking for an organized, detail-oriented Administrative Coordinator to help keep our programs running smoothly. This is a wonderful opportunity for someone who enjoys supporting teams and making a real difference in people’s lives. Your work will directly support job seekers on their path to employment and ensure that our mentors, staff, and community partners are well-coordinated and informed.

This is an excellent opportunity for a retiree who still wants to stay mentally active in a professional setting or for someone looking to return to the workforce after an extended absence. Besides enjoying a high degree of flexibility as a remote position, the selected volunteer will gain recent valuable experience in a modern environment, brushing up on key applications like Zoom, Microsoft Office and Google Suite, and skills like communication, coordination, scheduling and website support.

Key Responsibilities

Job Seeker Life Cycle Tracking

• Track orientation attendance, receipt and completion of forms and assessments
• Send update and follow-up emails to job seekers throughout the onboarding process
• Manage the list of job seekers waiting to be assigned mentors. Coordinate mentor assignments when mentor availability opens; notify both parties via email and update the tracking spreadsheet
• Manage job seeker status changes (active, successful, inactive); send success email templates and facilitate success story sharing at Monday Meetings
• Solicit Google reviews and distribute the Lessons Learned survey to successful job seekers
• Maintain list of newsletter recipients

General Administration

• Monitor and respond to the info@jobseekerslo.org email inbox
• Send event reminders
• Assist with the coordination of mock interview timing & logistics with job seekers and mentors when needed
• Assist with supply ordering and purchasing
• As needed support for our weekly in-person and online meetings
• Other event and job seeker coordination as needed and depending on your availablity

Speaker Coordination

• Maintain speaker calendar
• Logistical coordination with upcoming speakers, including communicating event logistics, receiving and posting materials, etc., and post-talk follow up

Website Maintenance

• Post documents for mentors and speakers
• Create and update online calendar events
• Small updates to web pages (e.g., create links to documents or other web pages)

We’re Looking for Someone with These Skills

• Attention to detail, able to multi-task, follow-through
• Comfortable with email communication and writing professional correspondence
• Proficient with spreadsheets (Google Sheets and Excel), Gmail, MS Word or Google Docs
• Experience with or ability to quickly learn Zoom and LinkedIn
• Self-motivated and able to work independently
• Prior professional or volunteer administrative or office experience is highly desirable

Time Commitment and Logistics

This is a flexible, primarily remote volunteer role. We estimate a commitment of approximately 5-10 hours per week, depending on the candidate’s ability to support different responsibilities.

The work is steady but intermittent, often about 1 hour/day, and requires someone who can regularly stay on top of things four to five days a week to keep our job seeker support systems moving forward. This is a new volunteer role for our organization, and we will work with the selected volunteer to find a mutually agreeable workload that can be completed on their schedule.

What You’ll Gain

• The satisfaction of making a direct impact in your community
• Experience in non-profit program coordination and administrative skills
• A reference letter or recommendation, and documentation of hours upon request
• Connection to a warm, supportive team of mentors and staff

How to Apply

If you're ready to bring your administrative and organizational skills to a mission that matters, we'd love to hear from you!