Volunteer – AI Specialist (HR Department)

Position Title: Volunteer – AI Specialist (HR Department)

Reports To: VP of HR

Location: Remote

Time Commitment: Flexible; based on project needs and team availability

Positions Available: 1

Position Summary

The Volunteer AI Specialist will support Women of Color on the Move (WOCOTM)'s Human Resources Department by using artificial intelligence (AI) tools to improve efficiency, streamline routine tasks, and support recruitment, onboarding, documentation, and reporting. This role is ideal for someone who is interested in AI technology, understands HR processes, and enjoys finding practical ways to improve workflows. The volunteer will collaborate with the HR team to identify opportunities for improvement, implement approved AI solutions, and help team members use AI tools effectively and responsibly.

Key Responsibilities

• Identify opportunities to use AI tools to improve HR processes and reduce repetitive administrative tasks.
• Implement approved AI tools and solutions to support recruitment, onboarding, and other HR activities.
• Assist with creating, organizing, and improving HR documents, templates, training materials, and standard operating procedures (SOPs).
• Support the analysis of HR data and the preparation of reports, summaries, and tracking documents.
• Explore AI-powered solutions to streamline volunteer recruitment, candidate tracking, onboarding, and communication.
• Provide guidance and training to HR team members on the effective and responsible use of AI tools.
• Research emerging AI tools and recommend practical solutions to improve HR productivity and workflow efficiency.
• Collaborate with HR team members to identify challenges, evaluate solutions, and support continuous improvement.
• Ensure that AI tools are used responsibly and in accordance with confidentiality, data protection, and organizational policies.
• Review AI-generated content for accuracy, clarity, and appropriateness before it is used in HR processes.
• Document implemented solutions and provide instructions to help team members use new tools effectively.

Qualifications

• Knowledge of AI tools and their practical applications in administrative or business processes.
• Understanding of HR functions, such as recruitment, onboarding, documentation, or employee and volunteer support.
• Strong analytical, problem-solving, and organizational skills.
• Good written and verbal communication skills.
• Ability to research new technologies and identify opportunities for process improvement.
• Attention to detail and the ability to review AI-generated content for accuracy.
• Ability to work independently while collaborating effectively with a remote team.
• Commitment to maintaining confidentiality and following responsible AI practices.
• Previous experience using AI tools to automate tasks or improve workflows is preferred but not required.
• Familiarity with Microsoft 365, Excel, Microsoft Forms, SharePoint, or other productivity tools is a plus.

Benefits for Volunteers

• Gain practical experience applying AI tools to real-world HR processes.
• Develop skills in AI implementation, workflow automation, data analysis, and process improvement.
• Build experience working with recruitment, onboarding, documentation, and HR operations.
• Strengthen problem-solving, communication, and technology skills.
• Contribute to improving the efficiency and effectiveness of a mission-driven nonprofit organization.
• Collaborate with a diverse, remote team and learn from other professionals.
• Receive recognition of volunteer service (certificate or letter available).

Commitment Details

• Time Commitment: Flexible, based on project needs and team availability.
• Duration: A minimum 6-month commitment is encouraged.
• Location: Remote.
• Training: Orientation and guidance on WOCOTM's HR processes, approved AI tools, and data protection expectations will be provided.
• Supervision: Guidance and regular check-ins with the VP of HR and collaboration with HR team members throughout assigned projects.