Event Planning Volunteers Needed

• The Institute for Therapy through the Arts (ITA) has ongoing event planning volunteer needs for our Healing Arts Celebration (HAC). We are seeking between 5-8 volunteers to assist in planning our HAC, which is our annual fundraising gala on June 25th, 2026, from 6-9 pm in Evanston, IL. This will be a lovely event with a buffet, silent auction, creative art therapy experientials, an engaging program, and so much more! We need your help with everything from planning decor, to-day-of-event set-up, soliciting items for our silent auction, and everything in-between! Here are a few ideas of how you might help out:

Sponsorship and Table Sales Chair:

• Work with the Event Chair and Development Director to ensure the sponsorship and table sales for the event is complete, and fundraising goals are met.
• Determine the best targets for sponsorship partnership
• Work with the committee to solicit and secure sponsorships
• Review the final program and make sure it is ready for print
• One general committee meeting monthly until 6 weeks prior to the event, then weekly meetings to check in

Sponsorship Committee Member: solicit sponsorships, attend 1 meeting monthly

• 2-3 volunteers needed
• Review the final program and make sure it is ready for print
• One meeting monthly until 6 weeks prior to the event, then weekly meetings to check in.

On- Site Fundraising Activities Chair (Silent Auction/ Raffle Chair):

• Help recruit other committee members (2-3 ideally)
• Determine day-of-event fundraising activities such as silent Auction, raffles, and head or tails
• Set goals for how many in-kind items to procure (last year we had 40)
• Solicit items for fundraising activities
• Curate appealing packages
• Day of Event: lead set up.
• One meeting monthly until 6 weeks prior to the event, then weekly meetings to check in.

Committee Member:

• Solicit items for fundraising activities
• Day-of-Event: help set up

Decor Chair:

• Determine the look and feel of the event.
• Source and/or solicit decor items
• Day of Event: Lead the set-up of decor on site.
• In partnership with the Marketing Manager, co-create necessary signage and coordinate with the Silent Auction/Raffle Chair to support signage needs.
• Work with ITA Marketing Manager for brand print consistency across signage and decor.
• One meeting monthly until 6 weeks prior to the event, then weekly meetings to check in.
• Decor Committee members:
• 2-3 volunteers needed
• source or solicit materials
• Help with set-up on the day of
• Up to 5 volunteers needed (depending on what decorations they land on)
• One meeting monthly

Technology Chair:

• Work in collaboration with the Marketing Manager to produce and deliver all audio-visual needs for the event
• Recruit volunteer videographer
• Produce any AV assets we need for the event
• Ensure that any equipment we need is at the venue and in working order
• One meeting monthly until 6 weeks prior to the event, then weekly meetings to check in.

Committee Member:

• Help produce any AV assets we need for the event