Workshop Coordinator

Community 247 is seeking enthusiastic and reliable volunteers to support the Mama Bear's Zen and Gen Win Youth Activities Workshop Series. These free workshops are offered throughout the year and provide educational, wellness, and enrichment opportunities for youth, parents, and community members.

Volunteers play a vital role in ensuring workshops are well-organized, welcoming, and successful. Responsibilities include event coordination support, community outreach, participant registration, and on-site event assistance.

Key Responsibilities

Pre-Event Planning and Coordination

• Assist with contacting and confirming guest speakers, presenters, and workshop facilitators.
• Help verify venue availability and coordinate scheduling logistics.
• Assist with ordering and organizing workshop supplies, materials, and refreshments.
• Maintain communication with team members regarding event preparation timelines.
• Help prepare workshop packets, handouts, signage, and registration materials.

Marketing and Promotion

• Assist with promoting workshops through community outreach efforts.
• Share event information through social media, email campaigns, and community networks.
• Distribute flyers and promotional materials when needed.
• Encourage community participation and engagement in upcoming workshops.

Event Day Support

• Arrive before scheduled events to assist with setup and preparation.
• Prepare registration and welcome areas.
• Check in and register participants as they arrive.
• Welcome guests and provide directions or event information.
• Assist guest speakers with materials, room setup, and logistical needs.
• Support participants throughout the workshop and answer basic questions.
• Monitor refreshment and supply stations.
• Assist with cleanup and breakdown following workshop completion.

Desired Qualifications

• Strong communication and interpersonal skills.
• Friendly, professional, and dependable attitude.
• Ability to work effectively with diverse populations, including youth and families.
• Basic organizational and administrative skills.
• Ability to work independently and as part of a team.
• Experience with event planning, customer service, education, or community engagement is helpful but not required.

Benefits of Volunteering

• Make a meaningful impact in the community.
• Support youth development and family engagement initiatives.
• Gain hands-on experience in event coordination and community outreach.
• Build professional skills in communication, leadership, and teamwork.
• Network with community leaders, educators, and guest presenters.
• Earn volunteer service hours and receive recognition for your contributions.

Physical Requirements

• Ability to stand for extended periods during events.
• Ability to lift and carry workshop materials and supplies up to 20 pounds when needed.
• Ability to assist with event setup and cleanup activities.

Commitment to Community

Community 247 welcomes volunteers from diverse backgrounds who share a commitment to fostering learning, wellness, empowerment, and positive community engagement through the Mama Bear's Zen and Gen Win Youth Activities Workshop Series.

Join us in helping create meaningful experiences that educate, inspire, and strengthen our community throughout the year. To learn more about our organization visit community247.org