Part-Time Administrative Intern/Volunteer

The Interchurch Center

Part-Time Administrative Intern

Department: Administration / Library & Office Services

Position Type: Part-Time Internship

Hours: Less than 20 hours per week

Location: The Interchurch Center, New York, NY

Reports To: Crystal Christy

Position Summary

The Interchurch Center (TIC) is seeking a Part-Time Administrative Intern to provide hands-on administrative and organizational support across the TIC library and office spaces.

This is an ideal opportunity for someone who enjoys bringing order to disorganized information, organizing physical spaces, working with documents, and helping a team stay organized and efficient. The intern will assist with digitizing historical and current records, organizing supplies and shared spaces, supporting day-to-day administrative needs, and occasionally assisting with TIC events and community activities.

The position will work closely with TIC staff and will have the opportunity to gain experience in office administration, records management, document digitization, workplace organization, and event support.

Key Responsibilities

Library & Records Administration

• • Scan meeting notes, documents, and other paper records to help transition materials from paper to digital formats.
  • Organize and maintain digital files using established naming and filing systems.
  • Assist with sorting, categorizing, and organizing historical and administrative materials.
  • Help identify opportunities to improve the organization and accessibility of library and office records.
  • Handle documents and records with appropriate care and confidentiality.

Office & Supply Organization

• • Help organize supply closets, storage areas, cabinets, and shared office spaces.
  • Sort, label, and arrange materials so supplies are easy for staff to find and access.
  • Help create practical systems for maintaining organized spaces.
  • Assist with inventorying office and library supplies as needed.
  • Help turn disorganized areas into clean, functional, and sustainable systems.

Administrative Support

• • Provide general administrative assistance to TIC staff as needed.
  • Assist with filing, copying, scanning, data entry, document preparation, and other routine office tasks.
  • Support occasional projects across the TIC office and library.
  • Assist with maintaining organized shared workspaces and common administrative areas.
  • Perform other administrative duties appropriate to the position and assigned by the supervisor.

Event & Tenant Community Support

• • Assist with preparation for occasional TIC events and programs.
  • Help with event set-up and breakdown, materials, signage, registration, and other logistical needs.
  • Support staff with event-related administrative tasks from time to time.
  • Assist with creating an organized and welcoming environment for TIC tenants, guests, and community members.

Qualifications

• • Current college student, recent graduate, or individual interested in gaining administrative, library, nonprofit, or office experience.
  • Strong organizational skills and attention to detail.
  • Comfortable working with both physical documents and digital files.
  • Basic computer skills and willingness to learn new systems.
  • Ability to work independently while also taking direction from staff.
  • Dependable, responsible, and willing to take initiative.
  • Comfortable performing hands-on organizational tasks, including sorting, filing, scanning, labeling, and organizing physical spaces.
  • Good communication and interpersonal skills.
  • Interest in nonprofit organizations, community spaces, libraries, administration, or event support is a plus.

What Success Looks Like

The successful intern will help TIC create order, improve accessibility, and make everyday administrative work easier for staff. They will be someone who can look at a cluttered file cabinet, supply closet, or pile of paper and think, “There has to be a better way to organize this.”

Success in this role will include:

• • More records successfully converted from paper to digital.
  • Better organized library and office files.
  • Clean, labeled, and functional supply/storage areas.
  • Improved accessibility of frequently used materials.
  • Reliable administrative support for TIC staff.
  • Positive contributions to TIC events and the tenant community.

Hours & Schedule

This is a part-time internship/volunteer role of fewer than 20 hours per week. The schedule will be established with the supervisor based on the intern's availability and TIC's operational needs.