Meals on Wheels Administrative Volunteer

Make a difference in the lives of seniors today! Use your organizational and communication skills to help Meals on Wheels San Diego County manage the front desk at their new administrative building and meal center.

As an Administrative Volunteer, you'll be the friendly face that greets their clients, volunteers, staff, and partners as they enter. You'll assist by welcoming visitors, answering phones, handling mail, and performing other administrative tasks.

As this is a position with limited slots, please reach out to volunteer@meals-on-wheels.org for our current scheduling needs.

Project Requirements & Important Notes

Key Responsibilities:

Answer and direct phone calls to appropriate staff

Greet visitors and provide them with necessary information or assistance

Handle incoming and outgoing mail, including sorting, distributing, and preparing mailings

Input and update data in the organization's databases accurately and efficiently

Maintain electronic and hard copy filing systems

Assist with scheduling and coordinating meetings and events

Prepare and distribute correspondence, memos, and forms

Maintain office supplies and equipment; order supplies as needed

Assist with special projects and events as needed

Provide support for fundraising activities and community outreach efforts

Required Skills/Experience:

Must have a California valid driver's license or state ID.

Must have reliable transportation

Passion for helping seniors and veterans

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Ability to work independently and as part of a team

Reliable and punctual with a positive attitude

Time Commitment: Meals on Wheels San Diego County is seeking long-term, recurring volunteers for any day Monday through Friday, from 9:00am to 2:00pm. You can volunteer for one day or multiple days, and the schedule is flexible

Onboarding Process: Successful candidates for this position will be subject to a background check that reviews FBI and California criminal records as a condition of volunteering. Please send your resume and cover letter to the Volunteer Department at volunteer@meals-on-wheels.org. Please mark the subject line: Administration Volunteer Application. The onboarding process will include signing and reviewing the In-Office Volunteer form and completing the Administrative Volunteer orientation

Physical Requirements: This opportunity takes place in a standard office environment. The noise level in the work environment is moderate. Physical requirements include standing, sitting, typing, bending, and lifting to approximately 35 lbs. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The space where this project takes place is wheelchair accessible

Attire: Business casual

Meals on Wheels San Diego County

The mission of Meals on Wheels San Diego County is to empower seniors and veterans to remain independent by nourishing their bodies, minds, and spirits.