PB&J Drive Program Manager

Reports to: Impact Director (Currently, the Executive Director)

Position Overview

The PB&J Drive Program Manager is responsible for planning, coordinating, and overseeing Surmount New York's annual PB&J Drive program. The program brings together students, schools, volunteers, and community partners to prepare and distribute sandwiches and other resources to people experiencing food insecurity.

Primary Responsibilities

1. Program Planning and Coordination

• Develop and manage the annual program timeline, including school activities, volunteer engagement, and sandwich preparation and distribution.
• Coordinate participation with approximately four partner schools.
• Organize program activities, including student training, bag decorating, and community sandwich-making events.
• Maintain a program task tracker, deadlines, and progress updates.

2.School and Community Partnerships

• Serve as the primary contact for participating schools and community organizations.
• Coordinate with school representatives to confirm participation, schedules, and expectations.
• Identify and maintain relationships with organizations receiving sandwiches and other donated items.
• Support the recruitment and coordination of volunteers for program activities.

3.Event Logistics and Delivery

• Coordinate supplies, materials, locations, transportation, and volunteers.
• Develop event schedules and ensure volunteers understand their assignments.
• Oversee preparation and distribution activities to meet program goals.
• Ensure appropriate food safety procedures are followed.

4.Program Reporting and Evaluation

• Track participating schools, students, volunteers, sandwiches prepared, and distribution outcomes.
• Provide regular updates to the Impact Team and Executive Director.
• Collect feedback from schools, volunteers, and community partners.
• Prepare a final program summary with results and recommendations for improvement.

Qualifications

• Experience coordinating programs, events, school activities, or community service initiatives.
• Strong organizational, communication, and project management skills.
• Ability to coordinate multiple partners and manage deadlines independently.
• Comfortable using Google Workspace and project management tools.
• Interest in youth development, community engagement, and food insecurity.
• Experience working with schools or nonprofit organizations preferred.

Proposed 2027 Performance Goals

Goal

Target

School participation- 4 schools

Sandwich production- At least 500 sandwiches

Student engagement- At least 350 students engaged

Community partnerships- At least 1 distribution partner

Program delivery- Complete school activities and community sandwich event

Reporting- Monthly updates during planning and a final impact report