HR Coordinator

Location: Fully Remote, work from home (Anywhere worldwide)

Duration: Minimum 3 months

Working hours: Minimum of 10 hours/week

Role

We are seeking a proactive HR Coordinator to help us build our HR infrastructure from the ground up. Your primary focus will be on two new initiatives: architecting our HRIS system from scratch using Flowmingo and Dover, and establishing our volunteer management program. You will take full ownership of our volunteer management program, developing processes to organize, engage, and support our volunteers.

This role requires a high level of autonomy. You are an initiative-driven thinker who can make independent decisions, translate complex needs into structured digital procedures, and keep stakeholders updated without constant supervision. You will report directly to the founders, serving as the bridge between our operational goals and our technical HR implementation.

You will also assist with the hiring process, onboarding/offboarding and employee management. The HR Coordinators will write and publish job openings, screen candidates, set up interviews and onboarding in accordance with policies, and maintain current application and employee data in the system. HRs can suggest and create rules and procedures to improve our current system.

Responsibilities:

• HRIS Architecture: Lead the end-to-end setup and configuration of our HR system from scratch using Flowmingo and Dover.
• Volunteer Program Development: Design, structure, and launch our volunteer management program, creating the processes for tracking, engagement, and support where none currently exist.
• Recruitment & Hiring: Create & manage job postings, screen candidates, schedule and take interviews, etc.
• Onboarding & Offboarding: Handle onboarding of new hires by preparing necessary documentation, setting up meetings and ensuring a seamless onboarding process. Handle offboarding when necessary.
• Email Management: Monitor and manage the company’s HR emails, reply to emails fast or under 24 hours, and update the founders on action items.
• Process Engineering: Develop rules, workflows, and procedures that improve upon our current manual tasks.
• Collaboration: Work alongside our existing HR coordinators to ensure the systems you build seamlessly integrate with their recruitment and onboarding/offboarding workflows.

Requirements

• You must know how to take initiative, not waiting to be followed up or micromanaged.
• A least 2 years of experience in a human resources role or similar roles. (Please note this is not a learn-on-the job role, there are no mentors and you will be required to take ownership of your duties)
• Proven experience working with ATS or HRIS platforms.
• Familiar with Google workspace tools.
• Familiar with AI tools to increase work efficiency.
• You must be meticulous and pay attention to details.
• Please ensure you have stable wiFi, internet connection, a good mobile device and laptop.
• Excellent communication skills in English, both written and verbal.

Benefits

• 100% REMOTE. Work from anywhere in the world, with flexible hours to accommodate your schedule.
• Freedom for your creative spirit
• Improvement of your skills with instant feedback from founders.
• Recognition, based on performance: Recommendation (LinkedIn/Upwork/LOR), Reference email address for CV, Featured on our website on the “Meet The Team” section, Certificate of Completion, Possibility of retention (equity-based compensation)

Hiring Process:

1. Stage 1: Initial Interview (30 mins): An asynchronous online conversation with AI. We evaluate each response directly, so please avoid using external AI tools.
2. Stage 2: Team Interview: A direct, 1-on-1 video call with our Annita (HR Coordinator) and Sirri (Co-founder/CTO) to align on shared expectations and role fit.
3. Stage 3: Onboarding: Should both sides agree it is a great match, we will send over your official invitation to join the team!

Click here to apply