Marketing Admin Assistant

Position Overview:

Young Mothers Inc. is seeking a highly organized, proactive, and detail-oriented Marketing Admin Assistant to support the coordination and administrative operations of the Marketing Committee. This role is responsible for facilitating weekly Marketing Committee meetings, coordinating marketing requests across committees, maintaining organizational marketing materials, and tracking projects to ensure timely completion.

The ideal candidate is an effective communicator with strong administrative, organizational, and follow-through skills who can help streamline communication, support organizational initiatives, and ensure consistency across all marketing materials and platforms.

Key Responsibilities:

• Serve as the liaison between committees for all marketing-related requests.
• Coordinate communication with Administration regarding organizational events, initiatives, and marketing needs.
• Manage incoming marketing requests from staff, leadership, and the Board.
• Schedule, facilitate, lead, and document weekly Marketing Committee meetings.
• Track assignments and follow up to ensure projects are completed on time.
• Maintain and update all marketing materials to ensure branding, organizational messaging, statistics, program information, sponsor recognition, and contact information remain current and consistent across all platforms.
• Maintain the marketing calendar, meeting notes, and project tracker.
• Provide administrative support during fundraising campaigns and organizational events.
• Perform other marketing and administrative duties as assigned.

Qualifications:

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Experience facilitating meetings, preparing agendas, documenting meeting minutes, and tracking action items.
• Ability to coordinate multiple requests, manage deadlines, and follow up on outstanding assignments.
• Proficiency in Microsoft Office, shared calendars, and other administrative tools.
• Prior experience in marketing, administration, project coordination, or nonprofit organizations is preferred but not required.