Volunteer Executive Assistant to Founder & Executive Director

Title: Volunteer Executive Assistant to Founder & Executive Director

Organization: LoopRoots Foundation

Location: Phoenix, Arizona – On-site

Type: Volunteer

Schedule: Full-time availability preferred

Start Date: ASAP

Position Description:

LoopRoots Foundation is seeking a highly organized, dependable, and proactive Volunteer Executive Assistant to work directly with our Founder & Executive Director at our new Phoenix-area warehouse and operations facility.

This individual will provide hands-on executive and administrative support while helping manage the many moving pieces involved in the continued growth of LoopRoots Foundation.

We are looking for someone who takes initiative, communicates professionally, follows through on assignments, and can help keep the Founder & Executive Director organized and focused.

Responsibilities include:

• Managing calendars, meetings, appointments, and reminders
• Organizing daily priorities and executive tasks
• Preparing correspondence, documents, reports, and meeting materials
• Assisting with emails, phone calls, and follow-up communications
• Coordinating meetings with partners, vendors, staff, and community organizations
• Tracking deadlines, applications, contracts, projects, and action items
• Maintaining organized digital and physical files
• Taking meeting notes and maintaining follow-up lists
• Helping coordinate trainings, events, travel, and community engagements
• Assisting with administrative operations at the warehouse
• Supporting special projects and organizational initiatives
• Helping maintain an organized executive office and work environment
• Handling confidential and sensitive information professionally
• Assisting the Founder & Executive Director with day-to-day operational needs

Qualifications:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Dependable, professional, and proactive
• Ability to manage multiple priorities
• Comfortable working in a fast-moving nonprofit environment
• Comfortable using email, calendars, documents, spreadsheets, and business software
• Executive assistant, administrative assistant, office management, project coordination, or similar experience is preferred
• Must have reliable transportation
• Must be able to work on-site at our Phoenix-area location
• Must be comfortable interacting with staff, vendors, partners, clients, and community organizations
• Ability to maintain confidentiality is essential

This position is currently a volunteer opportunity. As LoopRoots Foundation continues to grow, there may be an opportunity to transition into a paid Executive Assistant position based on individual performance, organizational needs, available funding, and completion of a separate employment process. Future paid employment is not guaranteed.

About LoopRoots Foundation:

LoopRoots Foundation is a 501(c)(3) nonprofit organization providing comprehensive stabilization services to individuals and families impacted by the justice system, domestic violence, human trafficking, housing instability, and other significant barriers. Our services include transportation, housing, food access, workforce development, wellness, survivor services, youth programs, and community support.

To Apply:

Please submit your resume and a brief introduction outlining your availability, relevant experience, and why you are interested in supporting LoopRoots Foundation.