Coaching Coordinator

Coaching Coordinator

Organization: Leveling the Fields

Commitment: 5–10 hours per week (heavier during onboarding and program launch periods)

Reports to: Programs Committee Chair

Works Closely With: Volunteer Manager, Programs Team, School Contacts

Position Overview

The Coaching Coordinator oversees the recruitment, onboarding, support, and development of volunteer coaches across all Leveling the Fields programs. This role ensures each program has coaches in place and they are prepared, supported, and aligned with LTF’s philosophy, curriculum, and expectations, while maintaining a high-quality, consistent coaching experience at every school.

This role owns the coach experience.

Core Responsibilities

Coach Recruitment & Onboarding

• Recruit coaches through community outreach, partner schools, and networks.
• Coordinate coach applications, interviews, background checks, and references.
• Facilitate coach onboarding and training sessions covering curriculum, expectations, and program philosophy.
• Ensure all coaches complete required documentation prior to program start.

Coach Development & Communication

• Provide coaches with resources, training materials, and coaching tips to support effective program delivery.
• Foster a supportive environment where coaches can share experiences and best practices.
• Maintain consistent communication with coaches throughout each program cycle.

Supervision & Support

• Serve as the primary point of contact for coaches during active programs.
• Troubleshoot issues related to behavior management, attendance, scheduling, or curriculum delivery.
• Recognize and celebrate coach contributions and milestones.

Coordination & Logistics

• Coordinate with Programs and site partners to ensure coaches receive schedules, materials, and expectations on time.
• Maintain alignment between coaches, school contacts, and program staff.

Program Quality & Evaluation

• Meet with onsite representatives to gather feedback on coach performance.
• Participate in end-of-season evaluations to assess strengths and identify areas for growth.
• Recommend improvements to coach training, resources, or support systems based on feedback.

Task Ownership (Clear Lines)

Coaching Coordinator OWNS:

• Coach recruitment, onboarding, and training
• Ongoing coach communication and support
• Coach experience, preparedness, and engagement
• Coach evaluation and feedback loops

Coaching Coordinator COLLABORATES WITH:

• Programs Chair: program standards, curriculum, and quality expectations
• Volunteer Manager: volunteer intake, records, and placement support
• School Contacts: schedules, site coordination, and feedback
• Community Engagement Chair: clinics or coach-led community events (as needed)

Coaching Coordinator DOES NOT OWN:

• Program curriculum creation
• Fundraising or donor outreach
• Marketing or communications
• School contracts or agreements

Qualifications

• Experience coaching, teaching, or managing youth programs.
• Strong communication and leadership skills.
• Comfortable supporting volunteers and addressing challenges.
• Organized, proactive, and dependable.
• Passion for youth sports and positive development.

Success Looks Like

• Coaches feel supported, prepared, and connected.
• Consistent program delivery across all schools.
• Strong feedback from schools and participants.
• Clear processes for onboarding, training, and evaluation.