Secretary, Executive Board

Position Summary

Sante Imanite is seeking an organized, detail-oriented professional to serve as Board Secretary. The Secretary is the custodian of the organization's official records and ensures that all board actions comply with our bylaws and legal requirements. This role is vital for maintaining transparency, clear communication, and historical accuracy for our virtual organization.

Key Responsibilities

• Meeting Minutes: Record, prepare, and distribute accurate minutes of all quarterly virtual board meetings.
• Record Keeping: Maintain up-to-date archives of board rosters, approved minutes, bylaws, and official policies in our digital workspace.
• Meeting Coordination: Send out meeting notices, agendas, and review materials to board members ahead of scheduled meetings.
• Governance Compliance: Ensure all board actions and votes align with the organization’s bylaws and legal standards.
• Internal Communication: Act as a central point of contact for board documentation and policy clarifications.

Qualifications & Core Competencies

• Administrative Skills: Strong background in administration, project management, law, or corporate governance.
• Excellent Writing: Ability to synthesize complex discussions into clear, concise, and professional written minutes.
• Highly Organized: Strong digital file management skills (e.g., Google Drive navigation and optimization).
• Discretion: Ability to handle confidential organizational information with the utmost integrity.

Financial Commitment (Give-or-Get Policy)

• Annual Policy: We utilize a "Give-or-Get" financial model for all executive board members.
• Minimum Tier: Each member is responsible for a minimum baseline of $250 annually.
• Flexibility: You can fulfill this by making a personal donation ("give") or by securing equivalent contributions from external donors, corporate match programs, online peer-to-peer fundraisers, or sponsors ("get").

Time Commitment & Term

• Term Length: Two-year renewable term.
• Meeting Schedule: Attendance at quarterly board meetings, held 100% virtually via video conference.
• Monthly Dedication: Approximately 4–6 hours per month, including committee work and administrative duties.
• Location: Fully Remote / Virtual.