Admin/ Executive Assistant

About Birthright AFRICA

Birthright AFRICA transforms youth and young adults of African descent ages 13–30 through immersive travel experiences that explore cultural roots and a legacy of innovation across the diaspora, culminating in a free life‑changing trip to Africa. Through collaborative partnerships, we instill pride, enhance confidence, and build connections for Birthright Scholars to fulfill their future aspirations. Since our 2017 pilot with CUNY, 150 Scholars have traveled in partnership with 12 Education Partners, and over 27,000 young people are registered as Scholars engaging in pre-travel virtual programming. Our vision: global leaders and entrepreneurs who are proud, confident, and connected to the African continent.

Role Overview - Volunteer Adminstrative/Executive Assistant

We are seeking a mission‑driven Volunteer Administrative/Executive Assistant to support the CEO of Birthright AFRICA. This role provides high‑impact administrative and special project support that advances operations, fundraising, partnerships, programs, and communications. The ideal candidate is highly organized, proactive, tech‑savvy, and thrives in a fast‑paced, collaborative nonprofit environment aligned with our core values of Legacy, Collaboration, Wisdom, Resilience, and Ingenuity.

Key Responsibilities Executive Support

• Manage the CEO’s calendar: coordinate internal/external stakeholders, and anticipate conflicts.

Operations and Administration

• Maintain organized digital filing systems, contact databases, and shared drives.
• Assist with vendor/partner coordination, information requests, and basic contract/admin workflows.

Fundraising and Partnerships Support

• Conduct prospect research and maintain CRM/contact lists for donors, sponsors, and institutional partners.
• Assist with grant/calendar tracking, light drafting of proposal components, and reporting data collection.
• Coordinate logistics for donor and partner meetings, briefings, and events.

Programs and Communications Support

• Help compile program metrics, alumni spotlights, and testimonials for reports and decks.
• Assist with coordination of in-person events, webinars/virtual sessions with Birthright Scholars, Alumni, Partners and/or Supporters; manage invites and RSVPs.

Special Projects

• Contribute to process improvements that enhance efficiency and collaboration across the ecosystem.

Qualifications

• Passion for Birthright AFRICA’s mission and commitment to empowering the African diaspora.
• 2+ years of administrative, executive assistant, program coordination, or operations experience (nonprofit or startup experience a plus).
• Excellent written and verbal communication; strong proofreading and presentation prep skills.
• High proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, and shared drives; CRM familiarity a plus.
• Strong organization and time management; able to prioritize, meet deadlines, and manage multiple stakeholders.
• Discretion handling sensitive information and a high standard of professionalism.
• Comfortable working independently in a remote environment and collaborating across teams.
• Alignment with core values: Legacy, Collaboration, Wisdom, Resilience, and Ingenuity.

What You’ll Gain

• Direct exposure to executive leadership in a dynamic, impact‑driven nonprofit.
• Experience supporting strategic initiatives in operations, partnerships, fundraising, programs, and communications.
• Mentorship, professional references upon strong performance, and a meaningful role in transforming the futures of young people of African descent.

Location and Hours

• Volunteer, part‑time (10–15 hours/week)
• Remote; Must be U.S.-based and willing to work on Eastern Time Zone
• Start date: As soon as available
• Reports to: CEO, Birthright AFRICA