Event Manager

Key Responsibilities

Pre-Event Planning & Organization

• Coordinate all event logistics including venue setup, registration, vendors, speakers, and volunteers
• Develop and manage the event timeline and planning checklist
• Communicate with speakers, panelists, vendors, and ministry partners
• Assist with marketing and promotion efforts (flyers, social media, email, announcements)
• Coordinate volunteer teams (hospitality, registration, setup, media, prayer team, etc.)

Event Day Management

• Oversee event setup, registration, and guest flow
• Serve as main point of contact for volunteers, speakers, and vendors
• Ensure schedule runs smoothly and on time
• Troubleshoot any issues that arise
• Support hospitality and attendee experience

Post-Event Follow-Up

• Assist with thank-you communications
• Gather feedback and event evaluations
• Help prepare final event report and recommendations

Qualifications

• Strong organizational and leadership skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and meet deadlines
• Comfortable working with church leadership and community partners
• Heart for ministry, service, and community engagement
• Event planning experience preferred but not required

Time Commitment

• Planning phase: 4–8 hours per week (8–12 weeks prior to event)
• Event week: Increased availability
• Event day: Full-day commitment

Benefits of Volunteering

• Opportunity to serve God and the community
• Gain valuable event management and leadership experience
• Build relationships with church and community leaders
• Be part of a meaningful and impactful outreach initiative

Reporting To

Conference Director / Church Leadership Team

Mission Alignment

This role supports the church’s mission to equip, empower, and unite faith and community leaders for positive transformation.