Operations Assistant

At Beacon Fund, we believe everyone deserves the opportunity to achieve their full potential and thrive. We work to remove barriers and empower individuals to live a life of purpose, belonging, and well-being.

The Beacon Fund is a social impact organization that uses a mixed-capital approach to invest in career and postsecondary success, immigrant integration, and place-based special interests. We advance our work through a broad set of tools, including philanthropic grants, investments, and collaborative partnerships.

We are seeking a skilled, highly motivated, and solutions-oriented Operations Assistant to join our team. Ideal candidates will have at least two years of experience in a professional setting. The successful candidate will be both a proactive self-starter and collaborative colleague who thrives in a small and dynamic office. They will report to the Director of Impact Operations and work closely with other members of the Impact Operations team.

Responsibilities:

The Operations Assistant manages daily office operations, supports team well-being, and leads logistics for events and projects.

Office & Operations Management

• Provide a welcoming presence as staff and guests enter and exit the office.
• Keep the office and kitchen stocked and handle all mail, shipments, and equipment maintenance and repair.
• Serve as the primary point of contact for office vendor relationships.
• Manage office safety and security, coordinating with building management.
• Manage leadership calendars, scheduling meetings and managing communications with external participants.
• Partner with the Operations Manager to set the annual calendar of recurring meetings, soliciting input from the team on timing, cadence, and purpose.
• Ensure team technology runs smoothly, providing onboarding and refresher support as needed.
• Develop fluency in our AI tools and support the team in integrating them into daily workflows.
• Participate in team cross-training to ensure seamless workflow and coverage when colleagues are out of the office.

Team Experience and Culture

• Contribute to Beacon’s culture by embodying our core values of belonging, partnership and collaboration, humility, respect for the individual, nimbleness, and being catalytic.
• Coordinate and execute engaging social events.
• Support the activities of the Welcome and Belonging Committee.
• Coordinate and promote wellness offerings, tracking usage, and soliciting feedback.
• Foster a positive and balanced workplace environment through well-timed programming and small touches that support team energy throughout the year.
• Support awareness and utilization of employee benefits, including piloting new offerings.

Project and Event Coordination

• Coordinate scheduling, logistics, food, and material preparation for large group meetings, retreats, and events.
• Provide support for partner convenings and events.
• Coordinate the processing of contracts, invoices, nondisclosure agreements, and conflict of interest forms.
• Capture key contacts and information in the knowledge management system.
• Collect and package staff updates to keep the team informed.
• Submit expense reports and review staff credit card expenses, ensuring consistent coding.

Skills and Qualities:

Skills

• At least two years of experience in a professional setting
• Strong organizational and time-management skills
• Sound judgment and creative problem-solving abilities
• High attention to detail
• Ability to manage multiple stakeholders and competing priorities
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint
• Event planning experience preferred
• Ability to stand or sit for extended periods and occasionally lift up to 25 pounds

Qualities

• Humility and a collaborative, team-oriented approach
• Discretion and ability to handle sensitive information with sound judgment
• Nimbleness and openness to learning as the organization evolves
• A welcoming presence and positive, professional demeanor

Beacon Fund offers a hybrid work model and candidates must be present in Denver during normal business hours three days each week. We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) retirement plan, and generous paid time off.

Join our team to grow professionally, enjoy work-life balance, and contribute to an organization dedicated to belonging and bridging connections across lines of difference.