Advancement Associate (Museum/Educational Institution)

The Choice is managing a long-term contract opportunity for our client, a highly regarded museum and educational institution.

The Advancement Associate will assist with a full range of advancement office administrative functions including scheduling, managing calendars, travel and logistics planning, meeting coordination, database entry, spreadsheet creation and management, drafting documents and presentations, and assisting with donor events and meetings.

Contract term: Approximately 1 year, likely starting September 2026.

In office requirements: This is an in-person position, Monday-Friday

Salary: $31.54 an hour

Qualifications

• Minimum of 3 years experience as an Administrative Assistant or Associate for a complex organization. Previous experience with a museum or educational institution would be a large plus
• Bachelor’s degree
• Strong calendar management and communication skills
• A personal interest in science or history would be a large plus for this particular museum

Job Duties

• Manage and maintain calendars for designated staff
• Schedule and coordinate meetings and appointments
• Prepare administrative meeting materials using established templates
• Arrange travel and prepare travel vouchers
• Provide logistical support for meetings and events
• Enter and update information in database systems
• Maintain spreadsheets and administrative tracking
• Compile information from provided sources under direction
• Draft routine administrative correspondence using established templates
• Format reports, documents, and presentations
• Proofread documents for grammar, formatting, and completion
• Assist with logistics for meetings and events
• Prepare mailings and support materials
• Provide administrative support for pre-defined activities as directed