Development & Operations Coordinator

Responsibilities

Donor and Fundraising Support

• Identify and research prospective donors and sponsors
• Schedule donor meetings and track follow-up tasks
• Draft donor appeal letters, sponsorship requests, acknowledgments, and fundraising emails
• Assist in maintaining organized donor records, transaction and contact histories
• Draft communication, acknowledgement, outreach and response templates

Event and Outreach Coordination

• Coordinate scheduling and logistics for the executive director to conduct trainings, make presentations, attend meetings, host public events and attend related events
• Manage or assist registrations, confirmations, reminders and follow-up communications
• Maintain a master calendar of outreach activities and upcoming opportunities

Operations and Systems

• Assist in maintaining and creating accurate contact databases and mailing lists
• Develop and improve workflows for outreach, scheduling and follow-up
• Draft organizational materials and communications

Executive Support

• Assist in scheduling and administrative tasks
• Help ensure timely communication and follow-through with partners, supporters, and stakeholders
• Meet regularly with executive director to establish priorities and goals

Qualifications

• Experience in nonprofit administration, development, fundraising or related fields is preferred
• Bachelor’s degree required; equivalent years of experience in a related field will be considered in lieu of a degree
• Familiarity with event coordination (scheduling, logistics, registration)
• Strong communication and organizational skills
• Comfort working with multiple spreadsheets, databases, templates. calendars and email platforms

Schedule and Compensation

• Part-time position
• Flexible schedule with some availability during standard business hours preferred
• Remote position within Virginia, and/or, specifically, the Williamsburg area
• Compensation commensurate with experience
• A successful candidate will help create the organizational infrastructure that raises the profile of the organization and allows the executive director to spend more time delivering trainings, building relationships, cultivating donors and advancing the organization’s mission in public-facing settings.