Administrative & Operations Coordinator Job Description

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Applications will be reviewed on a rolling basis, but we encourage applicants to apply by June 5, 2026

Administrative & Operations Coordinator Job Description

The Administrative & Operations Coordinator is a full-time position that supports SFBATCO’s day-to-day administrative, financial, and operational functions. This role is responsible for managing the SF Office of Economic and Workforce Development Workforce Program records and reporting, coordinating grant and bookkeeping processes, and maintaining our physical office space, storage, and facility operations. The Coordinator reports to and works closely with the Director of Operations and serves as operational support and coverage in their absence.

This position is ideal for someone who is highly organized, detail-oriented, systems-minded, and comfortable balancing administrative precision with practical operational problem-solving.

Employment Type: Full-time

Compensation: $60,000

Status: Non-exempt

Location: Hybrid. Must be able to work onsite in San Francisco at least 50% of the time and have access to a personal vehicle.

Key Responsibilities

SF Office of Economic and Workforce Development Administration (Approx. 50%)

• Manage and maintain participant case files and documentation for SF OEWD programs
• Track participant data, outcomes, attendance, and required compliance information
• Upload and maintain records within SF OEWD and internal database systems
• Ensure files and reporting are accurate, complete, and audit-ready
• Coordinate with staff and program participants to collect required documentation
• Support reporting deadlines and compliance requirements related to workforce development contracts
• Create and manage program application forms and submissions

Grants, Finance & Bookkeeping Support (Approx. 20%)

• Prepare and track grant reports and supporting documentation
• Process invoices, payments, reimbursements, and purchase records
• Assist with bookkeeping and financial tracking
• Maintain organized financial and grant records
• Coordinate with external accountants, vendors, and funding agencies as needed
• Support budget tracking and operational financial administration

Office & Facilities Operations (Approx. 20%)

• Coordinate office maintenance, cleanliness, organization, and supplies
• Manage storage systems and inventory
• Serve as a point person for facility-related needs
• Help maintain functional, safe, and organized workspaces
• Support operational logistics for programs, events, and productions as needed

Operational Support (Approx. 10%)

• Retrieve and sort mail from office and follow up on administrative tasks
• Provide administrative and operational support to the Director of Operations and Managing Director
• Serve as operational coverage during periods when the Director of Operations and/or Managing Director are out of office including running payroll.

Qualifications

• 2-4 years of professional experience with administrative coordination, operations, or office management
• 2-4 years of professional experience with bookkeeping or grants administration.
• Comfortable working with spreadsheets, databases, and digital filing systems
• Ability to manage multiple priorities and deadlines independently
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Professional discretion with confidential information
• Experience in nonprofit, arts, education, or community-based organizations is a plus

Benefits

As a member of the team at SFBATCO, you’ll enjoy the following benefits and perks:

• Health and dental care benefits — employer pays 50% of premium; sign-up available during open enrollment each November.
• 12 paid holidays per year, plus additional paid holiday breaks at the organization’s discretion.
• Generous paid time off, sick leave, and flexibility to support work-life balance.
• Professional development opportunities (trainings, workshops, conferences, etc).
• Free admission to all SFBATCO productions — plus opportunities to see productions at other Bay area theater companies at no cost.

About SFBATCO

Our Mission:

SFBATCO engages artists and audiences through live theatre productions, creative development, and community service initiatives that resonate with SF Bay Area perspectives. The organization provides a platform for People of the Global Majority, and inspires both new audiences and theatre innovators.

Our Vision:

SFBATCO envisions a San Francisco Bay Area where the participation in live theatre is essential, accessible, and exhilarating; where artists are valued for their creativity as well as their role in sparking societal change; and where a multitude of cultural experiences are equitably represented.

SFBATCO is committed to creating and sustaining an inclusive and equitable environment and is proud to be an equal opportunity employer. Equity, access, and inclusion are core values at SFBATCO and we are dedicated to maintaining or increasing the diversity within our staff as it enriches our work and our organization. We strongly encourage candidates who identify as people of color, disabled, trans or non-binary, and LGBTQIA+ to apply. All applications will receive consideration for employment.

We strive to create a work space that allows staff members to not only accomplish their specific job responsibilities but also engage in more broad conversations about SFBATCO’s strategic objectives, our role in the field, and our impact on society.

As a member of the team at SFBATCO, you’ll enjoy the following benefits and perks:

• Health and dental care benefits — employer pays 50% of premium; sign-up available during open enrollment each November.
• 12 paid holidays per year, plus additional paid holiday breaks at the organization’s discretion.
• Generous paid time off, sick leave, and flexibility to support work-life balance.
• Professional development opportunities (trainings, workshops, conferences, etc).
• Free admission to all SFBATCO productions — plus opportunities to see productions at other Bay area theater companies at no cost.