Operations Assistant

Position: 40hrs per week | Full Time, Non-Exempt

Shift: On-Site

The posted salary range is non-negotiable. Underrepresented groups, particularly women and people of color, have not historically benefited from traditional salary negotiations. To maintain our internal wage equity work and pay parity, and to support transparency, we will not adjust salary ranges at the job offer stage. Please take this under consideration as you are applying.

Rainier Valley Food Bank (RVFB) is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and strongly encourage applications from people of color. Your unique perspectives and experiences are valued and will contribute to our mission in support of our South Seattle community.

Reporting to the Director of Operations, the Operations Assistant provides vital administrative, operational, and data support to our Food Services and Community Engagement teams. The ideal candidate is a self-starter who enjoys a role that is varied in tasks and responsibilities. Must be a great team player who can create a work plan based on priority of projects and tasks. Must exhibit high level of professionalism in a fast-paced public facing organization.

General Duties & Responsibilities:

• • Administrative Support 25% – provide general administrative support to Operations team including maintaining filing systems (digital and physical), prepare reports, creating signage, etc.
  • Data Entry & Reporting 20% – Input and maintain accurate records of food donations, food purchases, and other Operational records. Generate weekly, monthly, and annual operational reports as needed for agency or grant requirements.
  • Operational Support 30% - Collaborate with team to create and document SOPs and work flows for all Operations programs. Assist with coordination of all program systems used by operations.
  • Direct Program Support 25% – Support our programs on scheduled or as needed basis in the grocery, warehouse, kitchen, or community connector office.

Required Qualifications:

• • A high school diploma (or equivalent) or a minimum 4 years of similar job experience.
  • Strong technology skills, ability to adapt quickly and learn new technology,
  • Experience with Salesforce (or similar platform), SharePoint
  • Ability to multitask and prioritize time in a dynamic, fast paced environment
  • Intermediate to Advanced level skills in Microsoft 365, especially Excel, Work, Outlook, and Forms.
  • Proficient user of standard office equipment such as multi-line phone, copier/scanner, laptop.
  • Ability to create and maintain systems for operational excellence
  • Excellent relationship building and communication skills with adults and youth from diverse backgrounds
  • Detail-oriented, team player who consistently takes initiative
  • Strong problem solver
  • Must be able to remain in a stationary position 25% of the time
  • Ability to constantly work in outdoor weather conditions
  • Will frequently move food or boxes weighing up to 50 pounds for various distribution or event needs
  • Must be able to pass a background check

Preferred Qualifications:

• • Experience in public facing Non-Profit or Food Distribution
  • Proficient in a second language

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The demands and environment here are representative of those that an employee may encounter while successfully performing the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• • Regularly required to sit, stand, and walk
  • Regularly required to use hands to lift, type and reach
  • Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds
  • Specific vision abilities required by this job include close vision, and ability to adjust focus.
  • Regularly work in an indoor office environment with a video display
  • Noise level in the environment is moderate to loud

M, D, V, Voluntary Life, FSA or HSA Option, 401K w/ 3% Match after 90 days of employment, PTO, Paid Holidays,

Tuition Reimbursement, Transit, Commuter, and/or Dependent Care Benefits

Secondary Language preferred, not required