Administrative & Political Compliance Manager

About AACRE

The Asian Americans for Civil Rights and Equality (AACRE) network was launched in 2014 to focus on long-term movement building, capacity infrastructure, and leadership support for Asian Americans committed to social justice. There are currently 11 partnering member groups with unique strengths. Fiscal sponsorship, administrative, and operational support is provided centrally for all of these groups so they can focus on their core programs.

Position Overview

The Administrative and Political Compliance Manager is responsible for overseeing regulatory, grants, and political compliance across AACRE, AACRE Groups, and the AACRE Action Fund. This role ensures that the organization and its affiliated entities remain in good standing with local, state, and federal requirements, including nonprofit governance, multi-state registrations, lobbying and political reporting, and funder compliance. Working closely with executive leadership, Finance, Development, HR, and AACRE group leaders, the Manager strengthens internal systems, mitigates risk, and builds integrated compliance infrastructure to support sustainable growth across AACRE’s 501(c)(3) and 501(c)(4) entities.

Areas of Responsibility

Entity & Political Compliance (c3 and c4)

• Oversee compliance for AACRE, AACRE Groups, and the AACRE Action Fund, including affiliated 501(c)(4) activities and multi-state lobbying at the local, state, and federal levels.
• Ensure timely and accurate regulatory filings, registrations, renewals, and political reporting, including FPPC filings and multi-state charity registrations.
• Serve as liaison to outside counsel and compliance advisors (multiple firms) on legal and regulatory matters related to lobbying and political activity.
• Maintain internal systems to track lobbying activity, political reporting, and compliance deadlines.
• Conduct periodic internal compliance reviews and risk assessments; advise leadership on mitigation strategies.
• Serve as a point of contact for regulatory audits and examinations.
• Design and continuously improve AACRE’s integrated compliance infrastructure across 501(c)(3) and 501(c)(4) entities to support sustainable growth and risk mitigation.

Network Integration & MOU Onboarding and Maintenance

• Support onboarding of new AACRE groups and fiscally sponsored partners, including coordination of MOU development with leadership and legal counsel.
• Assess and document regulatory, DBA, insurance, and contractual compliance requirements for each group.
• Provide onboarding and ongoing training related to MOU obligations, grants and contracts procedures, donation processing, and AACRE compliance policies.
• Develop and maintain documentation outlining compliance expectations and operational responsibilities for affiliated groups.

Grants & Contracts Compliance (Network-Wide)

• Lead review and analysis of grant and contract terms to ensure compliance with funder requirements.
• Support Finance, Development, and Program leaders on reporting and renewal planning.
• Maintain comprehensive grant documentation and reporting calendar.
• Oversee integrity of grant data in internal tracking systems and Salesforce CRM.
• Maintain a repository of standard organizational documents (W-9, 990s, financial statements, board lists, etc.).
• Support annual audit through grant documentation and confirmations from funders.

Government Regulatory Compliance

• Manage multi-state annual registrations, exemptions, business filings, SAM registration, raffles, property statements, and related government documentation.
• Oversee updates and renewals required by local, state, and federal agencies.
• Manage contracted firms supporting regulatory and compliance functions.

Insurance, Internal Controls & Systems Improvement

• Evaluate and coordinate liability insurance coverage to align with organizational and network growth.
• Maintain insurance documentation, certificates of insurance (COIs), waivers, and renewal schedules.
• Serve as liaison to insurance brokers.
• Advise on liability requirements related to programs, events, travel, grants, contracts, and network activities.
• Develop and maintain internal compliance policies and procedural documentation.
• Coordinate compliance matters intersecting with HR, IT security, facilities, and ADA requirements (without assuming operational ownership of those functions).
• Manage discrete, cross-departmental projects to strengthen systems, automation, internal controls, and process integrity.
• Participate in teams that shape organizational operations, and compliance planning.
• Contribute to strategic planning and organizational assessment processes

Other Duties

• Perform administrative responsibilities appropriate to the role.
• Support fundraising and development efforts as needed.
• Contribute to a positive, collaborative work environment aligned with organizational values.
• Carry out additional responsibilities as assigned in support of the organization’s mission.

Required Qualifications

• Minimum of five years of experience in nonprofit compliance management or a closely related field.
• Bachelor’s degree in nonprofit management, public administration, or a related field, or equivalent professional experience.
• Working knowledge of nonprofit legal and regulatory compliance, including familiarity with applicable laws, industry standards, and reporting requirements.
• Working knowledge of commercial liability insurance, organizational risk assessment, and mitigation strategies across diverse operational areas.
• Strong project management and organizational skills, with the ability to design, implement, and maintain network-wide systems and processes.
• Strong aptitude for technology and willingness to learn new systems; proficiency with advanced Google sheets functions, CRM platforms, and web-based management tools preferred.
• Based in the San Francisco Bay Area and available to attend meetings or events in person as needed.

Preferred Qualifications

• Experience in grants administration, with the ability to analyze agreements and clearly communicate operational and risk implications to internal stakeholders.
• Familiarity with Model A fiscal sponsorship structures and related compliance considerations.
• Experience collaborating across teams within a complex, multi-entity organizational structure.

Other Details

Reports to: Director of Administration

Location: San Francisco office. Eligible for Hybrid work.

Hours: Full-time, 40 hours per week

FLSA status: Exempt, not eligible for overtime

To Apply

Submit a Cover Letter and Resume to https://bit.ly/ComplianceManagerJob. In your cover letter, describe your interest in the position and highlight relevant experience.

AACRE is dedicated to fostering a diverse, inclusive, and equitable work environment where everyone is valued and discrimination has no place. We are committed to serving the rich diversity of Asian American and Pacific Islander communities, and strongly encourage women, trans and gender expansive individuals, people of color, immigrants, LGBTQIA+ individuals, and those living with disabilities to apply.

AACRE is an Equal Opportunity Employer (EOE). We consider all qualified candidates for employment regardless of age, race, color, ethnicity, religion, sex, national origin, immigration status, sexual orientation, gender identity, disability, arrests or conviction records, or veteran status.

Please visit https://aacre.org/ for more information.

We are committed to supporting our employees to thrive in service of our mission by providing generous benefits, which include 100% health, dental, vision, life and long-term disability insurance for employee coverage and 65% for dependent coverage; employer-funded health reimbursement account; paid time off; and professional development stipend.