Nonprofit
Database Developer for In-House Use Using Microsoft 365
Details
Description
Manna Ministries, Inc. is seeking a skilled volunteer to help design, organize, and improve an in-house database and tracking system using Microsoft 365 tools.
This volunteer opportunity is for an individual with experience or strong interest in database development, nonprofit administration, Microsoft 365, Microsoft Lists, Excel, SharePoint, OneDrive, Forms, Power Automate, Power Apps, data organization, and internal reporting.
The goal is to help Manna Ministries, Inc. create a practical, secure, easy-to-use internal system for tracking programs, projects, events, volunteers, service activities, contacts, donations, inventory, reports, meeting records, and other organizational information.
This is an in-house support role. The database or tracking system will be used for internal organizational operations and reporting. It is not intended to be a public website or public-facing platform.
All work must be reviewed and approved by Manna Ministries, Inc. leadership before implementation. This role may involve access to internal organizational information; selected volunteers must follow confidentiality, data privacy, file access, and approval procedures.
Responsibilities May Include
- Reviewing Manna Ministries, Inc.’s current internal tracking needs.
- Helping design a basic database or organized tracking system using Microsoft 365 tools.
- Creating or improving Microsoft Lists, Excel workbooks, SharePoint folders, Forms, Power Automate flows, or related tools.
- Helping organize data categories for programs, projects, events, volunteers, contacts, inventory, donations, service activities, and reports.
- Creating simple forms for intake, volunteer sign-up, event tracking, supply tracking, or service reporting.
- Assisting with basic dashboards, reports, filters, summary views, and exportable reports.
- Helping set up user-friendly naming systems, folders, file organization, and access practices.
- Supporting basic automation where appropriate, such as notifications, reminders, form responses, or internal task routing.
- Preparing simple written instructions so staff or approved volunteers can use the system.
- Maintaining confidentiality and protecting organizational, volunteer, donor, participant, and community information.
Qualifications
- Experience or strong knowledge of Microsoft 365 tools.
- Familiarity with Microsoft Excel, Microsoft Lists, SharePoint, OneDrive, Forms, Power Automate, or Power Apps preferred.
- Ability to organize information clearly and build user-friendly systems.
- Understanding of basic database structure, fields, categories, filters, permissions, and reporting.
- Ability to explain technical information in plain language.
- Dependable, detail-oriented, and able to complete assigned tasks.
- Respect for confidentiality, privacy, and nonprofit recordkeeping requirements.
- Ability to work with Manna Ministries, Inc. leadership to understand internal needs before making changes.
- Willingness to document the system and provide simple instructions for future use.
- Adult volunteers are preferred because this role may involve access to internal organizational information.
Preferred Skills
- Microsoft Excel
- Microsoft Lists
- Microsoft Forms
- SharePoint
- OneDrive
- Power Automate
- Power Apps
- Data entry and data cleanup
- Database planning
- Internal reporting
- Nonprofit operations
- Documentation and training support
Location
Associated Location
Please fill out this form
Please submit a brief statement of interest describing your Microsoft 365, Excel, database, SharePoint, Forms, Power Automate, Power Apps, data organization, or internal reporting experience. A resume or skills summary is requested for this role. Work samples may be submitted if available, but confidential information from other organizations should not be shared.
If this volunteer opportunity is connected to service-learning, academic documentation, practicum support, school-related experience, or a required educational placement, please provide written instructions or forms from your professor, advisor, or authorized education representative before hours or documentation are verified.
This role may involve access to internal organizational information. Selected volunteers must follow Manna Ministries, Inc. confidentiality, data privacy, file access, and approval procedures. All database structures, forms, lists, automations, reports, and file organization changes must be reviewed and approved by Manna Ministries, Inc. leadership before implementation.
Under Age 18 Volunteer Authorization Statement
If selected, volunteers under age 18 must submit a completed parent/legal guardian authorization form at or before orientation and before beginning volunteer service.
Volunteers under age 18 must have written authorization from a parent or legal guardian before beginning volunteer service. If selected, minors must submit a completed Parental/Legal Guardian Authorization, Liability Release, and Reliability Agreement at or before orientation and before participating in any volunteer activity.
Short Idealist field version: Minors must have parent/legal guardian authorization. If selected, the required form must be submitted at or before orientation and before volunteer service begins.
